Why Yobota Optimized Their Process to Manage SaaS Subscriptions

Since implementing Cledara into their day-to-day operations, not only the finance team at Yobota has a reliable process to track all their SaaS subscriptions and spend, but the entire company can now easily request and see the software they need.  

“I no longer get asked questions on what tools we are using and how much they cost. Anyone at Yobota can now see what applications are in use and what they cost,” Michael highlights. 

Cledara also automatically detects any surprise charges before they happen, so they can stick to budgets and catch unexpected variances. 

“It’s great because you can catch things in real-time rather than doing a retrospective at the end of the month,” Michael elaborates. “Also, when I do financial reporting for senior stakeholders, I now know the reasons why things may have increased,” the head of finance points out.

With Cledara, Michael and his teams now assign a unique virtual card to every subscription, which has proven as a significant improvement in their processes and efficiency.

“The virtual cards are just so much better. I can now cancel any card associated with a subscription by just switching it off, instead of going through the traditional route.” Michael states. 

Indeed, Cledara’s online Mastercards allow teams to suspend subscriptions payments in a click. Michael is also extremely fond of the new process for employees requesting new applications. 

“The ability to spin up and send anyone a virtual card in a couple of minutes is super useful. Given that we've been working remotely for two years now, the process would have been quite different.” Michael asserts. 

The company also has better control and security over its outgoing SaaS costs. “You can control the cost base a lot more because Cledara is a prepaid account, we transfer a certain amount there. And from a fraud point of view, it's a lot more controlled.” Michael states.

With Cledara, invoices are now automatically uploaded to transactions, which helps reduce the time dedicated for manual accounting reconciliation tasks as well improving a process that was set for human error.

“Cledara is the best tool in its class from what I’ve seen because it focuses on a specific problem that finance people have,” Michael says. And he continues, “Cledara solves many operational challenges, like the monthly chase for SaaS invoices and bookkeeping inefficiencies. And, Cledara will grow with us as we scale.” Michael concludes.