How Switching to Cledara Allowed Sensat to Automate Their Software Management

Sensat’s mission is to automate how infrastructure is planned, built, and managed to create a more sustainable future. The software powers teams to manage and visualize live construction information so they can plan, coordinate and track project performance for better, faster, more data-driven decisions.

As part of a two-person finance team at Sensat, Zac needs to be versatile to keep things running smoothly. That’s where Cledara comes in as an all-in-one SaaS management tool for their software stack.

‍“Our previous workflow was time-consuming, limiting the scope of work we could complete as a lean finance team. We required better organization and automation to streamline laborious tasks, so more time could be spent on strategic financial work.”

As is the case for many finance teams, the administrative work associated with invoices takes up more time and resources than expected. What seems like a task that can be covered by setting aside one or two hours per week, turns into a time-consuming sprint at the end of the month when finance needs to close the books.

When teams work remotely it’s an even more significant challenge, as the process of chasing colleagues and executives over Slack or email is more time-consuming than a quick chat at the office.

‍“At Sensat, some of our teams work in the field collecting data for most of the day, and chasing them for invoices at the end of the month was a challenge.”

Sensat recently made the strategic switch to a 4-day workweek. This meant that Zac and his finance director would have to increase productivity on a shortened schedule – which required them to work smart and efficiently.

‍“For us, switching to 4-day workweeks didn’t mean working extra hours. We had to finish our job and be productive with the limited time we had and that required a creative re-think of our processes”

Not every tool is designed to solve the same challenges. Whereas spend management tools like Brex and Spendesk are great for non-payroll expenses like employee travel or office supplies, they don’t do a great job when it comes to recurring spend on subscriptions or advertising.

That’s where a software management tool can make the difference. Normally finance would need to manually aggregate specific expenses and group them together for a full overview but Cledara helps you keep software spend oversight by aggregating and grouping it for you.

‍“Prior to Cledara we used our spend management solution to pay for software, but that lacked the structure and granularity of data required to easily understand how we allocated resources within the company”

When it comes to repetitive manual tasks, it’s best to have a system that runs in the background doing most of the grunt work for you. And when you combine automation with analytics, you get the best of both worlds: More time to focus on the work that matters while receiving the insights you need to be strategic.

“It’s great that I don’t have to constantly log into the platform to ensure we’re managing our software smoothly.”